The Request Building Usage tool enables users to submit a building use request through your website. The Building Use Calendar tool is often used in conjunction with the Request Building Usage tool so visitors can see which facilities are being used before submitting a use request.
View the Page Content article to learn more about adding a tool and general tool settings.
Tool Properties
Required Settings
- Enter Email Address(es) of those who should be notified when a user requests building usage.
- Enter Email Address(es) of those who should be notified when a request is approved.
- Enter Email Address(es) of those who should be notified when a request is rejected.
Tool Display
Once the form is submitted, an email from do-not-reply@4schools.net is delivered to the designated email addresses indicating a Request for Building Use has been received.
Approve/Reject Building Request
In the CMS4Schools Admin, navigate to the page where the Request Building Usage tool is located.
In the Tool Actions, you will see the option to Approve/Reject ## Building Use Request.
- Select a checkbox to either Approve or Deny the request.
- Click on the Event Title to view more information about the event.
- Click on Decision Comments to make a text box available for entering comments.
If the request is approved:
- The event will automatically be added to your Calendar Admin.
- The event will automatically be displayed on your Building Use Calendar letting others know the facility is no longer available.
- An email is generated to those designated in the 2nd box within the Request Building Usage tool informing them of the approved upcoming event.
- An email is generated to the person who submitted the request informing them it has been approved.
If the request is rejected:
- An email is generated to those designated in the 3rd box within the Request Building Usage tool informing them this event has been denied.
- An email is generated to the person who submitted the request informing them it has been denied. We strongly urge you to include the reason for the denial within the Decision Comments area.