rSchoolToday Calendar Integration

A useful feature of CMS4Schools Calendar Module is its ability to sync events from your rSchoolToday Calendar. The events will be synced to your Calendar Module and can be displayed on your site using the Calendar of Events tool, Upcoming Events tool, and Mini Calendar tool.

If your organization uses rSchoolToday and you don't currently have the integration set up, please contact us via support by submitting a ticket or emailing us at support@4schools.net indicating your wish to begin the integration process and provide your rSchoolToday Calendar URL(s).

Sync Timing

• The event sync runs every 20 minutes for events that are within 45 days of today. This means events will be added/updated within 39 minutes of the information being updated in rSchoolToday.
• A complete event sync runs overnight to add/update events up to 12 months into the future and 90 days in the past.

Actions

1. Create rSchool Calendar: Jump to the Create a rSchoolToday Calendar section on the page.
2. Manage rSchoolCalendars: Jump to the Manage Calendars section on the page.
3. Live Update: Jump to the Live Update section on the page.
4. Event Categories: See the Calendar: Categories article for more information about calendar categories.
5. Calendar Module: Return to the Calendar Module.

Manage Calendars

1. Select Calendars: Select or unselect all calendars.
2. Delete Selected Calendars: Delete any selected calendars to remove the sync of events from rSchoolToday to the Calendar Module.
3. Search: Search for an rSchool Calendar or CM4Schools Event Category.
4. Select: Select a calendar(s) and use the Delete Selected Calendars to delete the calendar(s).
5. rSchool Calendar Name: Displays the name set for the calendar. This is for internal user only and won't be seen by visitors
6. Events: The number of events that are syncing from rSchoolToday.
7. CMS4Schools Event Category: The event category that the rSchoolToday events will display in. Note that if this is set to "None" the events will no display on the Calendar Module or website.
8. Actions/Edit: Edit the rSchoolToday settings. You will be able to edit the settings that were set when creating the rSchoolToday calendar.

Create a rSchoolToday Calendar

1. rSchoolToday Calendar Name: Enter the name you wish to assign to this rSchool Calendar.
   For example, Basketball - HS Boys, or Middle School Events.
2. Filter rSchool Events: Calendars can be defined by Activities OR by Event Categories. If you use Events by Type in rSchool, set up the calendar by Event Categories. Otherwise, use Activities (most clients use Activities). Each calendar must have an Activity or Event and a Level and Gender.
   1. Activities or Event Categories: The list of Activities or list of Event Categories in sync from your rSchoolToday calendar. It should look familiar. Move activities OR event categories from the left column to the right column so they will be attached to this calendar. You can include as many as you want.
      Once an activity or event category has been moved to the right side, additional information will likely display within the Levels and Genders sections.
   2. Levels: Select the level(s) you would like to display in the category.
      If this calendar is only to display varsity events, only move varsity to the right leaving the rest on the left.
      Note: At least one level must be selected for events to sync.
   3. Gender: Select the gender(s) you would like to display in the category. For example, if this calendar is only to display girls evens, move Girls over to the right leaving Boys on the left.
      Note: At least one gender must be selected for events to sync.
3. Connect to CMS4Schools: SchoolToday calendars need to be matched up with a CMS4Schools Event Category to display on the Calendar Module and website. Select an existing category from the dropdown OR create a new one by selecting "Create New Event Category" and entering the category name.

Select Create rSchool Today Calendar & Import Events to create the new calendar and sync events.

Date range is automatically captured from current date, to 12 months into the future. 90 days of past events are synced once a day.

After processing, the new rSchoolToday calendar, total events, and CMS4Schools calendar category will display in the Manage Calendars section above.

Live Update

Select Run Live Update to sync events from the current date to 12 months into the future and 90 days of past events.

Locations/Facilities Mapping

By default, the rSchoolToday Location field will be mapped to the Location field in CMS4Schools

Check here if you want the rSchool Location Detail field, or the rSchoolToday Facility Scheduler Building Detail field (if using rSchool FS), for home events, to be mapped to the Facility field in CMS4Schools.